Submission Instructions & Policies

Instructions Meeting Format Presenter Policies Limits Scope Topics Template Submission Site

Instructions

General Instructions

To submit a Paper / Poster / Panel / Alternative Event, please upload a Word document through the ConfTool Site. For detailed Doctoral Colloquium submission instructions, please see the separate Call for Submissions. Submissions (except for workshops, symposia, and doctoral colloquium proposals which do not require the use of the template) should be formatted according to the AM25 Proposal Template Instructions. Submissions must comply with the page limits noted in the instructions. Please scroll down and follow the naming conventions noted at the bottom of this page.
To submit a Workshop, download the and complete the Workshop Submission Form. Please complete the required information in ConfTool. Be very clear in your proposal how the workshop will be conducted and what the learning objectives will be and how those will be accomplished. It’s important that workshops be interactive and allow for audience participation. These are not intended to be panel discussions. Add workshop form and wording in Conftool.
To submit a Symposium, download the and complete the Symposium Submission Form. Please complete the required information in ConfTool. Be very clear in your submission how the symposium will be formatted and what process will be used to select presenters.
We request that you disclose the use/non-use of generative AI tools/services in authoring submissions. Please read this section in the AM25 Proposal Template Instructions prior to authoring your submission so you can plan appropriately.
In considering whether and/or how to use generative AI tools, we encourage authors to educate themselves on the nature, affordances, and limitations of generative AI technologies prior to their use. These technologies may produce content containing incorrect statements and fictional citations and exhibit bias due to the content on which they are trained. A generative AI tool should not be treated as or listed as an author. Thus, it is the responsibility of authors to assess the validity and relevance of any AI output that is submitted.
There are privacy and intellectual property concerns with the use of generative AI tools. For example, if sensitive information is uploaded to a generative AI tool, there is potential for the AI tool to reproduce this information in its output. Further, there is the potential for unattributed intellectual contributions to be included in AI generated content. Thus, we encourage authors to refrain from uploading sensitive information to a generative AI tool and to take responsibility for citing prior intellectual contributions in their work.
Scholarly research is often a collaborative endeavor. We encourage conversations about authorship within research teams when preparing to submit a paper, including who should and should not be listed as author, and the order of authorship. All authors are expected to make a clear and substantial contribution to the paper. Authors of accepted papers will be asked to provide a statement of author attribution using the CrediT Taxonomy.
In some cases, positionality statements can provide valuable context for understanding and evaluating research contributions. Authors are invited to provide positionality statements, as appropriate to their work and research context. Authors are not required to include such statements, nor to disclose aspects of their identity.
All submissions must be in English. However, presenters may present in the language of their choosing so long as slides are in English.

Meeting Format

Meeting Format

The ASIS&T Annual Meeting remains primarily a face-to-face gathering, and no virtual or recorded presentations will be permitted during the meeting. However, ASIS&T recognizes that there are circumstances that prohibit an individual who might otherwise want to attend the in-person meeting to be unable to attend. To accommodate these individuals, a virtual satellite meeting will be held on December 10, 2025. Papers and posters presented at the virtual satellite meeting will be published in the Proceedings. In the submission form you will be asked to indicate if you are unable to attend the meeting in person and want your submission to be considered for a virtual presentation. Circumstances under which virtual presentations will be invited include:

The individual requesting to present virtually can document or demonstrate:
1. A disability
2. Prior or anticipated difficulty in obtaining a visa to travel to the US
3. Significant financial hardship
There are more high-quality submissions than can be accommodated in the face-to-face meeting.

All submissions, regardless of presentation format, will undergo the same peer review process.

There will be $350+ registration fee to attend and present at the virtual meeting. All face-to-face meeting attendees will have access to the satellite meeting at no additional cost.

Presenter Policies

Presenter Policies

Unless invited as a virtual presenter, all presenters must attend the Annual Meeting in person and register by the Early Bird Deadline (August 22). Please keep in mind that virtual (except for virtual workshops held prior to the meeting) and prerecorded presentations will not be permitted during the face-to-face meeting.
If a person has contributed to the submission, but will not be attending the meeting, do not check the box indicating the person is a presenter. Unless a virtual presentation invitation has been issued for a paper or poster, at least one author must register and attend the meeting in person. For panels and alternative events, all panelists must register and attend in person.
If your submission is endorsed by a special interest group (SIG), verification of this endorsement will be required. Please reach out to SIGs early so they have time to seek approval(s) as needed.
Please keep in mind that virtual (except for virtual symposia held prior to the meeting) and prerecorded presentations will not be permitted except in cases where a virtual satellite meeting presentation has been invited. Withdrawing your submission after acceptance for the face-to-face meeting may make you ineligible to present at the future meetings.

Limits

Submission and Presentation Limits

Posters: A lead author may submit a maximum of two posters and present a maximum of one poster at the in-person meeting. Should the second submission qualify based on peer review, the author will be invited to preset the poster at the Virtual Satellite Meeting.

Papers: A lead author may submit a maximum of four papers and present a maximum of two papers at the in-person meeting. Should additional submissions qualify based on peer review, the author will be invited to preset the paper at the Virtual Satellite Meeting.

Overall Submission and Presentation Limits: One individual may not be the lead author on more than five submissions. One individual may not be the presenter on more than two papers and one poster. In the event that there are co-authors attending the meeting, they may present additional accepted papers/posters so consider changing the presenter should you be making multiple submissions.

Scope

Scope

Submissions should be related to information science which is defined by ASIS&T as:

A discipline that investigates the properties and behavior of information, the forces governing the flow of information, and the means of processing information for optimum accessibility and usability. It is concerned with the body of knowledge relating to the origination, collection, organization, storage, retrieval, interpretation, transmission, and utilization of information.[i]

Submissions related to the conference theme - “Difficult Conversations: The Role of Information Science in the Age of Human-Centered Artificial Intelligence” - are encouraged but not required.

We are keen to receive contributions of any type that pertain to Information Science and align with the main conference theme. These presentations should have the potential to stimulate discussion at the conference and produce transferable lessons to others.

Education Track: Submissions on education in library and information science, including the use of AI in LIS teaching and learning, are encouraged and successful submissions will form a highlighted track during the 2025 Annual Meeting.

Topics

Submission Topics

Submissions should be related to information science which is defined by ASIS&T as:

You will be asked to select one of the following topics that best fit your submission:

Note, you will select the one (1) best overall topic for your submission. The subtopics listed under each overall topic are intended to clarify what’s included in the overall topic.

[i] Borko, H. (1968). Information science: What is it? American Documentation, 19, 3.

Archives, Data Curation, and Preservation

Cultural Institutions

Data Science, Analytics, and Visualization

Domain-Specific Informatics

Education and Learning in Information Science