ASIS&T19 Sponsorship
Sponsorship
There are many different ways to become a sponsor at the 2019 ASIS&T Annual Meeting. These offerings are designed to accommodate varying needs for visibility and financial capacities. If you don’t see exactly what you want in the list of offerings, please contact ASIS&T Staff (meetings@asist.org), and we will work with you to craft the right package to meet your objectives.
Sponsorship Packages
Organizations wishing to combine the benefits of sponsoring, exhibiting and advertising, as well as those with limited budgets but eager for visibility, may wish to purchase a sponsorship package. Sponsors will be recognized according to the level of package purchased and will receive the benefits and opportunities detailed in the table below.
Meeting Bags
US$5,000
Place your name, logo, and website on the one side of the official ASIS&T Annual Meeting bags with the ASIS&T meeting logo on the other.
Badge Lanyards
US$4,000
Place your name and logo on the official ASIS&T Annual Meeting badge lanyard which all attendees will wear throughout the meeting.
Soft-Bound Journal (7”H x.039”W x 5”D) with Pen Set
US$3,500
Place your name and logo on the journal to be distributed at the registration area.
Water Bottles
US$1,800
Place your name and logo on each water bottle to be distributed at the registration area.
USB Flash Drives
US$1,500
Place your name and logo on each flash drive to be distributed at the registration area.
SOLD! Pens
US$1,000
Place your name and logo on each pen to be distributed at the registration area.
Opening Plenary Session
US$5,000 (exclusive)
More than 500 information science and technology professionals attend this session, which is heavily marketed and offers a sponsor exclusive, high-profile recognition. Opening Plenary Session exclusive sponsor will receive one (1) complimentary full meeting registration (US$755 value), acknowledgement in the final Program Book, listing in the Meetings App, listed on signage at the door, your logo prominently displayed on the welcome slide, and the opportunity to introduce the speaker.
Welcome Reception
US$25,000
Hosting the first social event of the ASIS&T Annual Meeting provides significant visibility as you mingle with attendees. This is an excellent opportunity to position yourself as a leader in the information science community. The Welcome Reception exclusive sponsor will receive two (2) complimentary full meeting registrations (US$1,510 value) and the opportunity to make brief remarks at the beginning of the reception (brief remarks which may include media presentations, must be limited to five (5) minutes or less in total length). Sponsor will receive acknowledgement in the final Program Book, listing in the Meetings App, one (1) high-top table and sign with your logo at the reception, and listed on signage at the door.
Closing Plenary Session
US$5,000 (exclusive)
With the conference winding down, our closing keynote speaker is another highlight of the conference that attracts a large audience and is heavily marketed and offers a sponsor exclusive, high-profile recognition. Closing Plenary Session exclusive sponsor will receive one (1) complimentary full meeting registration (US$755), acknowledgement in the final Program Book, listing in the Meetings App, listed on signage at the door, your logo prominently displayed on the welcome slide, and the opportunity to introduce the speaker.
New Member & First-Time Attendee Orientation / Brunch
US$10,000 (exclusive)
Your sponsorship will provide high visibility to new members of ASIS&T and first-time conference attendees. Guests will get a preview of all the ASIS&T Annual Meeting activities, and they will be eager to make connections. You will be associated with enhancing their conference experience for years to come. The New Member & First Time Attendee Orientation/Brunch exclusive sponsor will receive one (1) complimentary full meeting registration (US$755) and the opportunity to make brief remarks at the beginning of the brunch (brief remarks which may include media presentations, must be limited to five (5) minutes or less in total length). Sponsor will receive acknowledgement in the final Program Book, listing in the Meetings App, and listed on signage at the door.
Awards Banquet
US$30,000 (exclusive)
Being acknowledged by your peers is a very special part of the ASIS&T Annual Meeting experience. It’s a prestigious event as members gather to honor those who won this year’s awards. The Awards Banquet exclusive sponsor will receive two (2) complimentary full meeting registrations (US$1,510 value) and the opportunity to open the awards ceremony (brief remarks which may include media presentations, must be limited to five (5) minutes or less in total length). Sponsor will receive acknowledgement in the final Program Book, listing in the Meetings App, and listed on signage at the door.
Student & Alumni Reception Sponsorship / Exhibit
US$1,500 (non-exclusive)
Gain name recognition now with the future leaders of the Information Science field. Each academic reception sponsor will receive acknowledgement in the final Program Book, listing in the Meetings App, and listing on signage at the door. Academic institutions sponsoring the Student & Alumni Reception will have the opportunity to share materials during the reception. Each sponsor will have a 6’ draped table around the perimeter of the reception room. While this opportunity is open to any organization, it is specifically designed to give academic institutions the opportunity to network and gain exposure with current students who will be future alumni and, potentially, faculty. This opportunity combines recognition as a sponsor with a time-limited exhibit of the institution’s materials. Academic institutions wishing to add a standard exhibit table in the coffee break area may do so for an added fee of $600. A complimentary student registration is included with this add-on.
Coffee Breaks
US$4,000 (5 available)
Everyone needs a pick-me-up to start their day and to keep them going. Sponsors receive maximum exposure in the registration area as attendees gather between sessions for refreshment breaks. Each sponsor will receive acknowledgement in the final Program Book and listing in the Meetings App. Signage recognizing the sponsors will be displayed throughout the break area. Sponsors may distribute materials (maximum 2 pieces per sponsor) on the display tables in the break area. For great visibility, sponsors may also provide branded coffee cups and napkins at their own cost.
Doctoral Colloquium
US$2,500 (non-exclusive)
This critical learning and mentoring opportunity supports the next leaders in the field of information science& technology! Each sponsor will receive supporting sponsor status (US$300 value), acknowledgement in the final Program Book, listing in the Meetings App, and listed on signage at the door. Academic institutions sponsoring the Doctoral Colloquium have the opportunity to share materials during the session.
Video/Recorded Sessions
US$7,500
Your logo will be shown throughout the recording. If desired, you may pre-record a greeting for the session recordings.
Charging Station
US$2,500
Everyone needs to charge their mobile device sometime. Why not take credit for powering someone’s day!
Conference Wi-Fi
US$6,000 (exclusive)
Choose the password for the conference Wi-Fi with your sponsorship. Have your logo and welcome message on the landing page.
Mobile Conference App
US$5,000 (exclusive)
Have your logo welcome message listed on the splash page.
As soon as full payment is received, sponsors will be recognized on the ASIS&T 2019 website with the company name, logo, and a 25-word description about the company. When submitting the sponsorship form, please also e-mail your logo in high resolution in a .JPG, .PNG or .EPS format and a 25-word description about your company to meetings@asist.org.
ASIS&T will screen all presentations, visuals, and handouts from sponsors in advance of the sponsored event and reserves the right to reject any presentation or materials that are not in the best interest of the attendees.
Employees of sponsoring companies who do not plan to attend the full ASIS&T meeting may attend at the daily rate for the day of their event.
ASIS&T is unable to provide discounts and/or concessions to sponsors that are unable to attend the event.
Payment & Cancellation Policy
Sponsorships will be invoiced upon receipt of the commitment to sponsor and are payable within 30 days or sponsorship will be offered to others. Sponsor recognition will begin when payment is received. In order to be listed in the final Program Book, all information must be received by September 1, 2019.
Sponsors may cancel and will be charged as follows:
Prior to April 1, 2019: 25% cancellation fee
April 1 – June 30, 2019: 40% cancellation fee
July 1 to conference date: no refund