Governance Update, May 2024

The Board of Directors met on April 30, 2024 in Dublin, Ireland. In attendance were; Crystal Fulton, PhD (President); Ian Ruthven, PhD (President-Elect); Abebe Rorissa, PhD (Past-President); Chris Cunningham, PhD, (Treasurer); Joan Bartlett, PhD; Maria Bonn, PhD; Tina Du (via zoom), PhD; Bhakti Gala, PhD; Lisa Hussey, PhD; Aylen Imeri, PhD; Luanne Sinnamon, PhD; and Lydia Middleton, MBA, CAE (Executive Director)

Guests in attendance: Kimberly Granados, CAE (Deputy Executive Director) (via zoom)

1. Board Slate

The Board discussed the Nominations Committee’s query as to whether or not it could split the ballot for director-at-large with a view to ensuring a practitioner candidate on the Board. The Board agreed to direct the Nominations Committee split the slate for 2024 and run two non-academic candidates for one of the at-large seats and two academic candidates for the other at-large seat.

2. Editor Renewals

The Board discussed the upcoming renewals of the three publication editors and agreed to develop an evaluation process that would allow the board to assess the performance of the three editors with a view to contract renewal.

3. Grant Fund
   The board reviewed the new Project Grant Program Guidelines. The most significant change from the former Special Project Fund:

• • Available to SIGs that currently don’t have the funds to conduct the envisioned project.
  • No funds will be transferred until money is spent.
  • Grant is now available on a year round basis which fits better with leadership years.
  • Approval process includes initial review by Executive Director and then board approval.

The Board approved the revised guidelines.

4. SIG/Chapter Items

• • The board approved the recommendation to move the planning and financial year for the SIGs and Chapters to be more in alignment with their leadership year of November 1- October 31 or annual meeting to annual meeting. There is no impact to the overall ASIS&T fiscal year.

5. Future Annual Meeting Sites

Middleton reported on upcoming Annual Meeting planning:

2025 – Hyatt Crystal City, VA/Washington DC – November Contract signed

2026 –  Seoul, South Korea

6. Consent Agenda

The board approved the consent agenda:

• • Minutes of January 2024 Meeting
  • YTD Financial Statements
  • Merrill Lynch Statement 3/24
  • Mar 2024 Membership Rpt
  • Committee Reports

Meeting was adjourned at 2:31 pm IST